Constitution
The name of the club shall be Red Star Martial Arts – Sport Taekwon-Do & Kickboxing
The club shall be affiliated to Kickboxing Ireland. Kickboxing Ireland is the national governing body for the sport in Ireland.
Membership
- Membership of Red Star Martial Arts shall be open to all persons subscribing to its aims and objectives, upon payment of the membership subscription. Subject to matters of personal safety and the risk of injury, no restriction shall be imposed on any person by virtue of gender, marital status, family status, age, race, religion, disability, sexual orientation or membership of the Traveller community. All applications for membership shall be subject to the approval of the Committee
- For the purpose of membership an adult is defined as a person over the age of 18 years on the 1st January in the relevant club year. A child is defined as a person under the age of 18 on the 1st January in the relevant club year.
- Voting rights are limited to those over the age of 16 years on the 1st January in the relevant club year.
- Memberships shall include the following:
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Family membership
This class of membership shall be open to any family unit consisting of two or more family members training. The purpose of family membership is to encourage adult parents, carers and siblings to become involved in the sport along with their children. The question as to whether any particular application is suitable for consideration as a family membership shall be reserved to the committee. Only family members will ever pay monthly fees. All other family members train for free, once the annual subscription fee is paid.
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Senior membership
This class of membership shall be open to individual persons aged over 18 on January 1st in the relevant club year.
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Junior membership
This class of membership shall be open to individual persons aged under 18 on January 1st in the relevant club year
Subscription and Fees
The annual subscription is payable by all active members. . Any member who fails to renew his / her subscription of the beginning of the relevant club year shall cease to be a member of the club until such time as the relevant subscription fee for the year in question is paid. The annual subscription provides insurance cover for the 12 months and membership of Kickboxing Ireland. The fee is set at €35 (2018)
Conduct
Any member of the club whose conduct, either inside or outside the club, be considered to be detrimental to the interests of the club shall be subject to disciplinary procedures. The right to discipline any member of the club shall, in the first instance be reserved to the Committee which may decide, without refund of fees, to suspend or expel a member or take such lesser action as it deems necessary. Any decision to suspend or expel a person from membership of the club shall require the support of not less than two thirds of the total membership of the committee. A member may be temporarily suspended for a period of not more than one month pending the convening of a disciplinary hearing of the committee. When the committee decides to suspend or expel a member that member shall have a right of appeal to a General Meeting. Voting at the General Meeting shall be by secret ballot and the decision of that meeting shall be final.
Red Star Martial Arts agree to adopt the Kickboxing Ireland Child Protection Policy. All members are deemed to have assented to abide by the Irish Martial Arts Commission Code of Conduct for the Protection of Children and as such agree to adhere to the principles and responsibilities embodied in that Code.
The Committee
The business and affairs of the Club shall be managed by the Committee in accordance with the following;
The Executive Committee shall consist of: Chairperson, Secretary and Treasurer. The committee shall consist of the following voting members: all the Executive committee members, a Children’s Officer and a club Membership Officer/s
Other members may be elected to specific positions, should the committee so decide.
The Executive Committee positions should be held by different persons, and where possible each office of the committee should be held by different persons.
The Committee shall be elected by the members at their Annual General Meeting each year and shall be accountable to the members for their stewardship of the club.
Meetings of the Committee shall take place as frequently as required and at least four times in any club year.
The quorum for Committee meetings shall be a minimum of four including at least one of the Executive Committee.
The Committee shall have the power to appoint and delegate its authority in part to sub-committees consisting of at least three members, at least one whom shall be a member of the committee.
The Committee shall, subject to sufficient notice to the membership, have the power to close the Club premises or any part thereof, and in exceptional circumstances only.
The Committee shall have the power to make, alter, and amend bylaws, regulations and rules and these shall have effect until set aside by the next general meeting.
In the event that the Annual General Meeting fails to elect the requisite number of officers or any member of the Committee resigns during his / her term of office, the Committee shall, without reference to an AGM, have the power to co-opt the persons to fill the vacant posts until the next general meeting or for a period specified in the minute of appointment.
All committee members shall be Garda Vetted by the Irish Martial Arts Commission (IMAC), or have applied for IMAC Garda Vetting before the first committee meeting.
Meetings
An Annual General Meeting (AGM) of the club shall, subject to the following provisions, be held – The AGM shall be held towards the end of each relevant club year and within that year.
The AGM shall be held after 14 clear days notice to each member.
All members shall be entitled to attend the AGM but only those members who have been accorded voting rights by virtue of their membership class shall be entitled to vote.
The AGM shall receive reports and statements of account for the preceding year.
The AGM shall elect the committee for the ensuing year.
The AGM may transact any other business that may arise.
An Extraordinary General Meeting (EGM) may be called by the Committee or by a requisition to the Secretary or Chairperson signed by at least twelve members stating the business to be brought forward. Within one month of receipt of such a requisition, the Committee shall call an EGM of the Club giving at least 14 days clear notice to each member.
12 Club members shall form a quorum
A quorate EGM shall have the power to make, alter and amend bylaws, regulations and rules, and these shall have effect until set aside by the next general meeting.
A quorate EGM shall also have the power to censure or remove members of the committee and where appropriate to elect replacements.
Any resolution to be passed by an EGM will require a two-thirds majority.
Dissolution of the Club
The Club shall not be dissolved except at the request of an Extraordinary General Meeting. Any surplus assets or property of the club at the date of dissolution shall be liquidated and donated to a similar body that the EGM may decide. In case of non-agreement the Irish Martial Arts Commission should be asked to adjudicate.
Any doubt arising as to the application or meaning of any clause in this constitution shall remain until altered by a vote of a General meeting of the club, whose decision shall then be final and conclusive. If any case which, in the opinion of the Committee, is not provided for in this Constitution, it shall be determined by the Committee in such a manner as deemed expedient.
12.1 Officers of the Committee
Regardless of their position on the committee, all Committee members are expected to act in the best interests of the club overall.
Duties of the Officers
12.2.1 Chairperson
The Chairperson shall preside at all committee meetings, AGMs and EGMs of the Club and be responsible for the efficient running of the meetings. In the absence of the Chairperson, nominations will be sought from those present at the meeting to preside over that particular meeting. The Chairperson will also act as chief instructor or director of coaching.
In the event of a tie in relation to any decision to be taken by way of a vote the Chairperson shall, where such a vote is tied, have the casting vote.
The Chairperson shall prepare a report for submission to the Annual General Meeting.
The Chairperson shall give directions to the Secretary, to convene all meetings of the Club
12.2.2 Secretary
The Secretary shall, on instructions from the Chairperson convene all meetings of the club
The Secretary shall be responsible for all correspondence on behalf of the club and for the maintenance of club records and archives.
The Secretary shall ensure that minutes are recorded and retained of the proceedings of all meetings of the club.
The Secretary shall prepare an annual report for submission to the AGM
12.2.3 Treasurer
The Treasurer shall maintain clear, detailed, and accurate records of all financial transactions of the Club.
The Treasurer shall obtain receipts for all expenditure incurred by the Club and maintain all records necessary to fully record the financial affairs of the Club.
The Treasurer shall present a summarised financial report to the Committee when requested.
The Treasurer shall prepare a detailed income and expenditure account, together with supporting documentation for presentation to the Annual General Meeting and shall respond to questions put in respect of the accounts presented.
12.2.4 Children’s Officer
The CO shall be responsible for the development of children in the club and shall carry out the role of Club Child Protection Officer as spelled out in the Irish Martial Arts Commission’s Child Protection Policy.
12.2.5 Membership Officer
In conjunction with the Treasurer and other committee members, arrange for the current fee structure to be communicated to all current members and inform members how the membership fee due, is to be paid..
The Membership Officer shall maintain a current register of membership indicating the numbers in each membership class.
12.3 Income & Property
The income and property of the association, shall be applied solely towards the promotion of its main object(s) as set forth in this Constitution. Club income may be used to pay for professional fees for trainers and coaches working in a freelance/Sole Trader capacity at the Club.
Reasonable and proper remuneration to any member of the association for any services rendered to the Club
Reasonable and proper rent for premises demised and let by any member of the Club (including any Officer)
Reasonable and proper out-of-pocket expenses incurred by any Officer in connection with their attendance to any matter affecting the Club
Fees, remuneration or other benefit in money or money’s worth to any Company of which an Officer may be a member holding not more than one hundredth part of the issued capital of such Company.
12.3.1 Winding-Up
If upon the winding up or dissolution of the Club there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, it shall not be paid to or distributed among the members of the association. Instead, such property shall be given or transferred to some other institution or institutions having main objects similar to the main objects of the association. The institution or institutions to which the property is to be given or transferred shall prohibit the distribution of its or their income and property among its or their members to an extent at least as great as is imposed on the association under or by virtue of Clause 12.3 hereof. Members of the association shall select the relevant institution or institutions at or before the time of dissolution, and if and so far as effect cannot be given to such provisions, then the property shall be given or transferred to some charitable object.
12.3.2 Additions, alterations or amendments
No addition, alteration or amendment shall be made to or in the provisions of the “Main Object” clause or the “Income and Property”, “Winding up”, “Additions, alterations, and amendments”, or “Keeping of Accounts” clauses of this Constitution for the time being in force unless the same shall have been previously approved in writing by the Revenue Commissioners
12.3.4 Keeping of Accounts
Annual accounts shall be kept and made available to the Revenue Commissioners on request
